Procedures for Liturgy Coordinators
Before Mass
- Arrive at least 15 to 20 minutes before Mass
- Dress appropriately at all times, even on the days for which you are not scheduled (2012 Clothing Guidelines)
- Bow when passing in front of Altar
- Keep door between Church and Sacristy CLOSED
- Check Bulletin Board and counter in Sacristy for Special Instructions (i.e.,which pews to reserve, etc.)
- Introduce yourself to guest clergy and explain our procedures
- Check that the key is in the Tabernacle lock
- Pre-Mass light settings: Switches with black marks
- Check sign-in sheet to be certain all Eucharistic Ministers are present and if you are needed to distribute. Sign-in sheets in rolling file in Sacristy; after Mass, return sign-in sheet to rolling file/Sue Timko’s folder.
- Ensure that there is a Lector for Mass; advise priest or deacon if no Lector available
- Indicate any liturgical ministers who are “no shows” by marking sign-in sheet, including youth servers.
- Check that you have at least one server
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- Attempt to get more if you can (two OK; however, normal complement is three)
- If no servers are available, advise the priest or deacon and then light candles
- Check appropriate items are on the Credence Table
- Chalice (with purificator, two corporals on top of pall when Precious Blood offered, one corporal when no Precious Blood; pall is square, white linen cover)
- For Father Jim-Gold Chalice with silver node & silver paten with large host
- For Father Gary-Silver Chalice with gold node & paten with large host
- For Father Norm-Gold Chalice with blue node & paten with large host
- Cruet of water
- Bowl, pitcher of water, towel for hand washing
- Two People’s Cups with two purificators (for Mass with Precious Blood)
- Chalice (with purificator, two corporals on top of pall when Precious Blood offered, one corporal when no Precious Blood; pall is square, white linen cover)
- Check Tabernacle for # of Hosts & ciboria (1/2 full ciborium = approx. 125 Hosts); leave 1 cib. lid at Tabernacle
- Fill Large Ciborium with enough unconsecrated hosts from plastic bag (contains 250 hosts) (avoid shaking crumbs from bottom of bag); try not to over-estimate (keep in mind the amount in Tabernacle)
- Place empty ciboria on shelf behind credence table; there should always be a total of four ciboria for Mass, keeping in mind the ciborium in theTabernacle
- Check that the Book of Gospels is in Sacristy
- Turn sound system ON
- Turn all Church Lights ON 10 minutes before Mass begins
- Homebound EMs are to give you pyx no later than 5 minutes before Mass begins; place pyx at Tabernacle, slightly open with note indicating # of hosts needed if more than one
- Place hosts covered with pall and wine on gift table
- For Mass with Precious Blood-DECANTER with LID (Enough wine for 2 Cups plus Chalice)
- For Mass without Precious Blood-CRUET with LID
Beginning/During Mass
- ORDER OF PROCESSION
Thurifer (incense-if applicable)
Cross Bearer
Candle Bearers (2)
Lector* (if no deacon, Lector to carry Book of Gospels and place on Altar)
Deacon-with Book of Gospels
Priest
After Mass
- Keep Altar candles lit after 4PM Mass; extinguish after 5:30PM, 9AM & 11AM
- Sacred Vessels
- Ensure sacred vessels are returned to Sacristy including large ciborium used by priest (after 4PM, & 9AM,small ciboria remains on shelf)
- Ministers are not to enter Sanctuary until after final verse of closing hymn
- Use specific washing linens found in drawer beneath left end of sink. Please DO NOT use hand towel on bar or any other towels, and do not use paper towels.
- People’s Cups can be washed with soap and water (use soap sparingly) on left side of sink only.
- Linens
- Reuse the corporals; shake in Sacrarium (right side of sink) after Mass. Use one set per weekend except for a spill.
- Purificators used by Priest and EMs for Communion should be changed after every Mass; place used purificators in dirty laundry bin on bottom right side of large cabinet.
- Assure that Lectionary, Book of Gospels and General Intercessions/Announcement sheet are returned to Sacristy and ready for next Mass
- Return lights to Pre-Mass settings (light switches with black marks)
- Turn sound system OFF
- After 5:30PM and 11AM Masses:
- Check that both Sacristy and Safe Room doors are locked, not just closed
- Turn off coffee maker in St. Therese Room (after 11AM)
- Engage locks on doors near Prayer Garden entrance, holding bar down while engaging locks
- Turn off restroom lights
- Ensure two exit doors at church front, on opposite sides of Sanctuary, are closed and locked.
- Turn off sanctuary floor fan if used